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Executive Assistant / Office Manager

About the role

Liberty Primary Metals Australia is part of GFG Alliance, a global group operating in the steel, mining, and energy sectors. The company owns and operates the Whyalla Steelworks and associated mining operations in Australia. This role currently provides high-level executive assistance to both the CEO and CFO, ensuring efficiency and strategic alignment of executive priorities. Additionally, the role manages the Adelaide office.
 

Responsibilities include but are not limited to:

  • Maintain and manage the CEO and CFO’s calendars, appointments email/inbox, outgoing communications and meeting schedules, ensuring prioritization and efficiency

  • Coordinate executive meetings, agenda preparation, minute taking and follow up actions

  • Organise travel arrangements, including flight bookings, accommodation and detailed itinerary preparation

  • Liaise with internal and external stakeholders including government agencies, corporate partners and customers

  • Manage expense reports, credit and reconciliations and invoice processing for the CEO and CFO

  • Oversee the daily operations of the Adelaide office, ensuring a well-organised, safer, healthier and happier professional environment

  • Liaise with building management, security personnel and external vendors regarding office maintenance and compliance

  • Manage office supplies, facilities maintenance and administer security access cards

  • Coordinate internal events, celebrations and executive engagements within the office

  • Maintain confidentiality and discretion at all times

Our ideal candidate has outstanding organisational and time management skills and can confidently navigate the coordination of complex calendar schedules, executive meetings and travel itineraries.  You will be a pro-active team player with exemplary attention to detail, a flexible approach and a high level of professionalism and respect for confidentiality.

 

Skills and qualifications required:

  • A minimum of 5 years experience supporting at executive level

  • Outstanding organisational and time management skills

  • Expert level written and verbal communication skills

  • Experience assisting management with the creation of PowerPoint presentations and reports

  • Strong knowledge of contemporary IT tools relevant for the role, MS Office, including Word, Excel, PowerPoint and Outlook

  • Experience scheduling travel arrangements and internal office celebrations and events.

  • Professional with the ability to communicate effectively at all levels and handle confidential information with discretion in a fast paced environment

  • Flexible and available for after hours support where required

Key Benefits

Below are some of our key central benefits that are available to all employees. Other benefits may be available depending on your role or site.
 

  • Generous parental leave: 20 weeks paid Primary Carer Leave and 3 weeks paid Partner Leave for those who have worked at the business for at least 12 months. The company also provides superannuation contributions for the Primary Carer during the period of unpaid parental leave for eligible employees (limitations apply).

  • Access to long service leave after 5 years: Employees who are not covered by an Enterprise Agreement can access accrued Long Service Leave (LSL) at the rate of 1.3 weeks per year of service after 5 years continuous service.

  • Employee Benefits Program: discounts for employees, friends and family on a huge selection of products and services from a variety of brands including Samsung, Coles, Harvey Norman, Village Cinemas, Dick Smith, Vodafone, Thrifty and many more.

  • Corporate rates for private health insurance: Nib Health Insurance offers discounted cover for employees.

About Us

GFG Alliance Australia operates an end-to-end mining, steel, construction, and energy business, with over 160 sites and more than 6,700 people. As Australia’s only manufacturer of special grade billet and steel long products we provide solutions for nation-building infrastructure including rail. GFG is also a leader in sustainable industry with a mission to be carbon neutral by 2030.

Why Work Here?

We offer more than just a job; we provide a dynamic environment built on three pillars that define our commitment to both our team and our industry.
 

  • Work with a greater purpose: Join us in the pursuit of a sustainable future as we progress our ambition to become carbon-neutral. You will contribute to a legacy that not only helps to build our nation but sustains our environment for future generations. Embrace a culture where differences are celebrated, innovation is embraced and valuing everyone's unique perspectives contributes to our transformation.

 

  • Work well - live better: We understand the importance of working in an environment which supports you to balance your personal and professional life. Experience a culture which values you as a whole person - where family extends to the workplace and your well-being matters. You’ll thrive not only in your career with us, but beyond.

 

  • Build your own future: Step into a culture where every day is an opportunity to grow, and where driving your own development is not just encouraged; it's expected. You’ll be empowered to take the wheel of your learning journey and uncover your potential. The possibilities are limitless.
     

We invite you to forge your career in a workplace where passion meets purpose, wellbeing is nurtured and the opportunity to thrive is in your hands.
 

It is our ambition to cultivate an inclusive workplace that is as diverse as the communities we serve. We encourage candidates from all cultural backgrounds, genders, orientations, age groups, and abilities to apply. Your diversity is our strength in creating sustainable and innovative steel solutions for Australia's tomorrow.
 

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.

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